Minutes of the January 23, 2010 Board Meeting
Mascot Truck Parts
15345 - 114 Ave.
In Attendance: Terry Whitson VE6EM, Paul Tyschuk VE6UFO, Hubert Johnson VE6AMY, Fred Joyce VE6HQ, Les Abbott VE6OG, Al Hall VE6AH, Willy Korchinski VE6WZK.
Terry Whitson, VE6EM called the meeting to order at 9:40 AM.
The minutes of the August 27, 2009 meeting were accepted as read. At the last meeting, plans were in place to install the VE6PP repeater at the new site. This work has since taken place and the repeater has been working well. Paul, VE6UFO briefly summarized last year’s activities relating to the sales of donated equipment and current items to be sold at the upcoming SARA fleamarket.
The Kingsway Legion has been booked for Thursday April 15 at 7:30 PM.
A revised format for the roster was approved with a few minor changes as per sample provided by Paul, VE6UFO. A few members have offered to help with getting the packages ready for mailing. The mailout will also include a survey to members to see if some will accept future annual rosters and AGM notices to be emailed to them instead of postal mail to save the club some money. A motion was made by Al, VE6AH to approve the special resolution document provided by Paul to change club bylaw #19 regarding years licensed requirements. Seconded by Fred,VE6HQ. All in favour. Motion carried. A copy of the document will be included with the mail out and this issue will be put to a vote at the AGM. All current incumbent members of the executive have indicated that they will let their name stand for nomination for another year in their current positions. Terry,VE6EM has volunteered to arrange for a person to chair the election process. Paul, VE6UFO and Al, VE6AH have volunteered to obtain the door prizes for the AGM. Fred, VE6HQ has offered to arrange for a guest speaker that he suggested or an alternate as required. Paul, VE6UFO will coordinate 2 volunteers to audit the club balance sheet and financial statement.
Paul delivered his report on the state of the club’s chequing account and GIC’s.
Paul VE6UFO distributed to the executive a recent letter from RAC and reviewed the highlights. Some information regarding RAC benefits to our membership will be included in the mailout.
Based on a good current financial situation the purchase of another VXR7000 repeater will be put to a vote at the AGM. A motion was made by Les, VE6OG to obtain the VE6DD callsign for the spare repeater which operates at 146.85 in Edmonton with 100Hz tone. Seconded by Hubert,VE6AMY.All in favour. Motion carried. The Whitecourt repeater VE6PP is working fine at the new location. This would not have been possible without the help of James Ewen, VE6SRV. A motion was made by Fred, VE6HQ to thank James with a free 5 year membership to QCARC. Seconded by Willy, VE6WZK. All in favour. Motion Carried.
Paul, VE6UFO gave an overview of the grant we have applied for under the Alberta Community Spirit Program. Terry, VE6EM is aware of another grant that may be available and will look into it again.
A motion was made by Paul, VE6UFO that we do path testing and investigate hard linking the VE6PP and VE6BOX repeaters. Seconded by Les, VE6OG. All in favour. Motion carried. A discussion took place on ideas to make the club more visible and attractive to potential new members. A link to the membership application form will be added to the website. On numerous occasions, members have asked why we don’t put on some type of social gathering during the year other than the AGM. The possibility of an informal mid-year event will be discussed at the AGM. Terry, VE6EM will say a few words at the AGM to recognise members of our amateur community that have become silent keys.
Meeting Adjourned at 12:25 PM.